Attending book signing events as an author is an exciting experience. You get the chance to meet readers, share your creative journey, and celebrate your hard work.
However, the excitement can quickly turn to anxiety if you’re not fully prepared. To ensure your book signing events are successful, it’s important to bring the right essentials.
In this blog post, we’ll explore the six key things every author should bring to their book signing events, helping you stay organized, professional, and ready to make a lasting impression on your fans.
Key Things to Bring to Book Signing Events
1. Event Details
Print out the event information and make sure the event coordinator’s name and phone number are on it. Also, have the directions written down if you need them. Phones and Google Maps aren’t always reliable so make sure you have a backup.
2. Books
Obviously. Make sure you have plenty of copies of your book to sell and sign. It would be embarrassing to run out of books at book signing events. After all, that’s why readers are there!
3. Pens and Markers
High-quality pens and markers are just as important as the books. You can’t sign a book without a pen! Make sure you bring plenty of backups in case the ones you are using don’t work or run out of ink.
Also, purchase pens or markers that won’t bleed through the paper or smudge. Consider using different colors to personalize each signature. Buy pens that are comfortable to use if you plan to sign a lot of books.
4. Bookmarks and Promotional Materials
Be sure to have bookmarks, business cards, refrigerator magnets, or flyers to hand out. They should include your contact information, such as your website and social media.
Make it easy for fans to find your information because if they can’t buy your book right then, they may be able to later on. Business cards are great to hand out to other business professionals who may show up and want to collaborate.
5. Table Decorations
A well-decorated table can attract attention. Cover the table with a tablecloth that matches your author brand or stands out, like one covered in books. Plus, a tablecloth can help hide things you have stacked under the table.
Have your book propped up on a book stand and set small props sitting around that are related to your book’s theme.
Having a clipboard on the table with a sign-up sheet and a pen may also be a good idea. This way readers can sign up for your email list and you can share new releases and author news with them.
6. Sign/Banner
A sign or banner with your name and book title lets people see your work. Include photos of you and your new book along with your social media and maybe a QR code that links to your website. Readers can take photos of the sign or banner to have for keepsakes.
7. Payment
You may need to have a way to collect money from readers purchasing your book if it’s not provided. Things to consider would be cash, a credit card reader, or a mobile payment device, such as Square. If you take cash, you may want to have a zipper pouch or cash box to keep the cash in.
8. Technology
Make sure you have your phone or a tablet with a charger. You can use these for collecting money, taking photos, and staying connected. You may also want to bring a portable charger in case you need a backup charger or there’s nowhere close to plug in a wall charger.
9. Comfort Items
Make sure you have some water! You may be talking a lot, so water is a must-have. Also, consider bringing some snacks, such as granola bars. If you plan to be sitting for a long time, you might want to bring a small cushion. The more comfortable you are, the more engaging and energetic you’ll be throughout the event.
Have a way to carry everything, such as a tote bag, bookbag, utility bag, or even a small cart with wheels.
10. Miscellaneous
Some other items to consider bringing to book signing events include:
- Nametag
- Breath mints or chewing gum
- A small notebook and pen for notes and inspiration (You never know who may be there to share new leads for other opportunities with you!)
- Calculator
- Plastic bags (for people who buy more than one book)
- Tape (To tape down your tablecloth if it’s windy outside, fix a ripped banner, etc.)
- Table and chair if they’re not provided for you
Conclusion
Attending book signing events as an author can be one of your most rewarding literary career experiences. By bringing these ten essential items, you can ensure that every event runs smoothly and leaves a positive impression on your readers. From the obvious—like books and pens—to the easily overlooked—such as comfort items and technology—each element plays a crucial role in your success. Being well-prepared not only boosts your confidence but also enhances your professionalism, making your book signing events memorable for both you and your fans. So, pack your bags with these key essentials, and get ready to make all your book signing events a success!
